Rated 4.8/5 ⭐
on Google
Annual Compliance Services for Private Limited Companies
Miss Nothing. File Everything. Stay Compliant — Every Financial Year, Without Exception.
Every Private Limited Company registered in India is legally required to meet a fixed set of compliance obligations under the Companies Act, 2013. From ROC filings and board meetings to statutory registers and financial statements — these obligations are ongoing, time-sensitive, and carry escalating penalties for every day of delay.
CAAFT manages the complete annual compliance cycle for private limited companies — so businesses stay clean, credible, and confidently on track.
Let's Talk
500+ Companies Managed
Across India
Zero Missed Deadlines
Calendar-Driven Execution
100% Data Confidentiality
Strictly Protected
What is Private Limited Company Compliance?
Private Limited Company compliance refers to the set of legal and regulatory obligations that companies must fulfil after incorporation — ensuring transparency, accurate financial reporting, and adherence to corporate governance standards under the Companies Act, 2013.
Companies must regularly file documents with the Ministry of Corporate Affairs, maintain statutory records, and conduct mandatory meetings including board meetings and the Annual General Meeting. Failure to comply leads to penalties of ₹100 per day with no upper cap, director disqualifications, and company strike-off — consequences that affect not just the business but every director personally.
Who Needs Annual Compliance Services?
Annual compliance is mandatory for every Private Limited Company incorporated in India — regardless of turnover, activity level, or operational status:
Startups and early-stage companies completing their first year of ROC compliance obligations
Growing SMEs managing increasing compliance complexity as director count, shareholder base, and transaction volumes expand
Companies that have missed previous deadlines and need to regularise compliance history and clear outstanding filings
Businesses preparing for funding rounds — where investor due diligence requires clean MCA and tax compliance records
Companies approaching AGM deadlines without a structured compliance partner to manage the full filing sequence
Directors who have received DIN deactivation notices requiring DIR-3 KYC reactivation
Companies with multiple directors spread across locations needing centralised compliance management
Types of Private Limited Company Compliance
Company compliance obligations fall into two categories — filings with the Registrar of Companies and obligations under tax, labour, and other laws:
Registrar Related Compliance for Private Limited Company
These are mandatory annual filings with the Ministry of Corporate Affairs (MCA) portal:
| Form | Purpose | Due Date | Applicability |
|---|---|---|---|
| AOC-4 | Filing of Financial Statements with Balance Sheet and P&L | Within 30 days of AGM | All Pvt Ltd Companies |
| MGT-7 / MGT-7A | Annual Return filing with shareholder and director details | Within 60 days of AGM | All Pvt Ltd Companies |
| ADT-1 | Appointment / reappointment of Auditor | Within 15 days of AGM | Mandatory in first year and every 5 years |
| DIR-3 KYC | Annual KYC update for every Director holding DIN | 30 September each year | All Directors |
| MBP-1 / MBP-2 | Disclosure of Directors' interests | At first Board Meeting of FY | All Directors |
| BEN-2 | Declaration of Significant Beneficial Ownership | Within 30 days of declaration | Companies with SBO |
Non-Registrar Related Compliance for Private Limited Company
Beyond ROC filings, every company must also meet obligations under tax, labour, and other laws:
| Compliance Area | Requirement | Frequency |
|---|---|---|
| Income Tax Filing | ITR-6 filing for company income, tax audit if turnover exceeds threshold | Annual |
| GST Returns | GSTR-1, GSTR-3B, annual GSTR-9 if registered under GST | Monthly / Quarterly / Annual |
| TDS Compliance | Deduct, deposit, and file TDS returns (Form 24Q / 26Q) | Monthly deposit, Quarterly filing |
| Statutory Audit | Appointment of statutory auditor; audit of financial statements | Annual |
| PF / ESIC Filing | Monthly PF and ESI contributions and returns where applicable | Monthly |
| Shops & Establishment | Renewal of registration under state-specific Acts | Annual (varies by state) |
Annual Compliance Services - What Gets Delivered
Statutory audit coordination
Appointed auditor review and certification of financial statements for the financial year ending 31 March.
Board meeting management
Minimum 4 board meetings per year arranged and documented — with proper notice, agenda, and minutes maintained.
AGM preparation and conduct
Annual General Meeting held on or before 30 September — shareholders briefed, financials approved, auditors reappointed.
Financial statement circulation
Audited financial statements and related documents circulated to all shareholders at least 21 days before the AGM.
ROC filing — AOC-4
Financial statements filed with the MCA portal within 30 days of the AGM.
ROC filing — MGT-7 / MGT-7A
Annual Return filed within 60 days of the AGM with complete shareholder and director details.
Director KYC — DIR-3
Annual KYC updated for all directors by 30 September each year.
MBP-1 filing
Directors' interest disclosures filed at the first Board Meeting of every financial year.
Income tax return filing
ITR-6 filed for the company along with tax audit report where applicable.
Statutory register maintenance
Registers of members, directors, charges, and other statutory records maintained and available for inspection.
Step-by-Step Compliance Process
-
Compliance calendar setup
All annual due dates — AOC-4, MGT-7, board meetings, AGM, DIR-3 KYC, and income tax — are mapped at the start of the year with reminders set well in advance of each deadline.
-
Bookkeeping and accounts finalisation
Financial records are maintained throughout the year and accounts are finalised after 31 March — with Balance Sheet, Profit & Loss, and Cash Flow Statement prepared and ready for audit.
-
Statutory audit coordination
Auditor is appointed via ADT-1, audit is coordinated with accurate financial data, and the signed audit report is obtained before the AGM.
-
Board meetings and AGM management
Minimum 4 board meetings are scheduled, noticed, and minuted across the year. AGM is held on or before 30 September with financials approved and auditors reappointed.
-
ROC filings — AOC-4 and MGT-7
Financial statements and Annual Return are filed with the MCA within the prescribed deadlines — with all attachments verified and every field accurately completed before submission.
-
Income tax and TDS compliance
Corporate ITR is filed by 31 October. TDS is deducted, deposited, and returns filed quarterly — with advance tax paid on time to avoid interest.
-
Director KYC filing
DIR-3 KYC is completed for every director before 30 September — keeping all DINs active and all MCA access uninterrupted.
Annual compliance calendar
Missing deadlines is the single biggest compliance risk for Indian companies. Use this calendar to stay ahead.
| Month | Activity | Form / Action | Deadline |
|---|---|---|---|
| April | First Board Meeting of FY; collect MBP-1 from directors | MBP-1Board Minutes | Within 30 days of FY start |
| Apr – Jun | TDS deposit and quarterly return | Form 26Q24Q | 7th of each month |
| July | TDS return Q1 (Apr–Jun) | Form 26Q24Q | 31st July |
| Aug – Sep | Statutory audit completion; financials finalised | Audit Report | Before AGM |
| September | AGM to be held; DIR-3 KYC for all directors | AGMDIR-3 KYC | 30th September |
| October | AOC-4 filing (Financial Statements) | AOC-4 | Within 30 days of AGM |
| November | MGT-7 / MGT-7A filing (Annual Return) | MGT-7MGT-7A | Within 60 days of AGM |
| Oct / Nov | Income Tax Return filing | ITR-6 | 31 October (audit cases) |
| Oct – Mar | GST annual return (if applicable) | GSTR-9 | 31st December |
| Ongoing | Monthly GST returns | GSTR-1GSTR-3B | 11th & 20th each month |
Annual Compliance Checklist
Hold minimum 4 Board Meetings
Hold minimum 4 Board Meetings in the financial year — gap between meetings must not exceed 120 days.
Complete Statutory Audit
Complete Statutory Audit and finalise financial statements before the AGM.
Circulate financial statements
Circulate financial statements to shareholders at least 21 days before the AGM.
Hold AGM on time
Hold Annual General Meeting on or before 30 September.
File AOC-4
File AOC-4 within 30 days of the AGM.
File MGT-7 / MGT-7A
File MGT-7 / MGT-7A within 60 days of the AGM.
File ADT-1 where applicable
File ADT-1 for auditor appointment where applicable.
Update DIR-3 KYC
Update DIR-3 KYC for all directors by 30 September.
File MBP-1
File MBP-1 at the first Board Meeting of the financial year.
File Income Tax Return
File Income Tax Return (ITR-6) as per income tax due date.
File GST Annual Return
File GST Annual Return (GSTR-9) where applicable by 31 December.
Complete TDS compliance
File quarterly TDS returns and deposit TDS monthly.
Maintain statutory registers
Maintain statutory registers — Members, Directors, Charges — on a continuous basis.
Documents Required for Annual Compliance
Company and Governance Documents
- Certificate of Incorporation and MOA / AOA
- PAN card of the company
- Details of shareholders - names, addresses, and shareholding pattern
- Details of directors - DIN, address proof, and PAN
- Minutes of Board Meetings and AGM held during the year
- Previous year's filed ROC forms and ITR acknowledgement
Financial and Tax Documents
- Financial statements - Balance Sheet, P&L Account, and Cash Flow Statement
- Auditor's Report and Board Report (Directors' Report)
- Bank statements and investment details
- GST registration certificate (if applicable)
- TDS challans and TDS return acknowledgements
Annual General Meeting
Circulation of financial statements before the AGM
Before the Annual General Meeting, companies must circulate financial statements and related documents to all shareholders. As per the Companies Act, 2013, these documents must generally be shared at least 21 days prior to the AGM.
- Balance sheet
- Profit and loss statement
- Auditor's report
- Director's report
Proper and timely circulation ensures transparency, enables shareholders to review financial performance before approving accounts, and is itself a compliance requirement — not merely a good practice.
Penalties for non-compliance
The Companies Act, 2013 has been consistently tightened since 2018 — penalties are no longer trivial and escalate rapidly with delay.
-
₹100/day
Late filing of AOC-4
₹100 per day of delay with no upper cap. Officers in default carry additional personal liability.
-
₹100/day
Late filing of MGT-7
₹100 per day of delay with no upper cap. Officers in default face additional liability.
-
Up to ₹1L+
Non-holding of AGM
Penalty of up to ₹1,00,000 plus ₹5,000 per day of continuation. Directors become liable for prosecution.
-
₹5,000
Non-filing of DIR-3 KYC
DIN is deactivated. A penalty of ₹5,000 must be paid to reactivate.
-
5-yr ban
Director disqualification
Triggered under Section 164(2) for defaults across 3 consecutive years. Disqualified for 5 years across all companies.
-
Personal liability
Company strike-off
MCA can initiate strike-off under Section 248. Directors become personally liable for all outstanding debts upon strike-off.
A 6-month delay on AOC-4 alone costs ₹18,000 in late fees — with no cap. The penalties compound rapidly for companies managing multiple delayed filings simultaneously.
Common Annual Compliance Challenges CAAFT Solves
Most companies seek professional compliance support when facing one or more of these:
- Missing the AGM deadline of 30 September — cascading into late AOC-4 and MGT-7 filings and multiplying total penalty exposure.
- Directors with deactivated DINs due to missed DIR-3 KYC filings — requiring penalty payment and reactivation before any MCA filing can proceed.
- Financial statements not finalised before the AGM — due to lack of coordination between the auditor, board, and compliance team.
- Companies with zero transactions assuming annual compliance is not required — and accumulating penalties quietly in the background.
- Compliance history gaps from prior years creating due diligence problems when approaching investors or banks.
- Board meeting minutes not documented correctly — creating governance gaps that surface during ROC inspections or funding due diligence.
- Directors unaware that 3 consecutive years of non-filing triggers automatic 5-year disqualification across all directorships.
CAAFT's structured, calendar-driven approach addresses each of these — ensuring every filing is completed accurately, on time, and in the correct sequence.
Benefits of Private Limited Company Compliance
Investor confidence — VCs, angel investors, and PE funds conduct detailed due diligence. Clean compliance records are a non-negotiable prerequisite for any funding conversation.
Bank loans and credit lines — Banks and NBFCs verify annual returns and financial statements before sanctioning credit. Non-filing directly blocks working capital access.
Smoother business contracts — Large enterprises and government tenders require suppliers to demonstrate regulatory compliance. A clean MCA record provides a competitive edge.
Director reputation — Directors of non-compliant companies risk 5-year disqualification — restricting their ability to hold directorships across any other company.
Ease of future fundraising or exit — Clean books and a spotless compliance record significantly reduce transaction timelines and costs during fundraising or M&A.
Business continuity — A company that is struck off ceases to exist legally. Staying compliant ensures the business — and everything built around it — remains protected.
Why Choose CAAFT
Businesses trust CAAFT for accurate ROC compliance, timely statutory filings, and dependable secretarial support that grows with their business needs
Dedicated compliance manager
Every client gets a single point of contact who knows the company's filing history and proactively flags upcoming deadlines — well before they become urgent.
End-to-end handling
From board meeting minutes and financial statement preparation to MCA e-filings and director KYC — the full compliance cycle is managed without requiring internal teams to coordinate across multiple service providers.
Zero missed deadlines
An internal compliance calendar and structured reminder system ensures no filing slips through the gap — across every form, every meeting, and every statutory requirement.
Transparent pricing
Flat-fee annual compliance packages with no surprise charges. What is quoted is what is paid — with the scope clearly defined from the outset.
Advisory-first approach
Beyond filings, proactive advice is provided on compliance risks, upcoming regulatory changes, and structuring decisions that affect the company's compliance obligations — treating annual compliance as a foundation for growth, not a box-ticking exercise.
Key Facts & Figures
30 Sept
Every Private Limited Company must hold its AGM by 30 September each year under Section 96 of the Companies Act, 2013 (no exceptions).
₹100/day
Delay in filing AOC-4 or MGT-7 attracts ₹100 per day with no cap (≈₹18,000 per form for 6 months; ₹36,000 total).
5 years
Directors of companies with 3 consecutive years of non-filing face 5-year disqualification under Section 164(2).
Ready to Get Compliant — and Stay That Way?
Compliance deadlines do not pause for business priorities. Every missed filing adds penalties, every missed meeting creates liability, and every year of non-compliance compounds the risk to directors and the company alike. Whether starting fresh, catching up on missed filings, or looking for a reliable annual compliance partner — CAAFT handles everything from filings and meetings to records and renewals, so no deadline is ever missed.
Frequently Asked Questions
Yes. The Companies Act, 2013 provides no exemption from annual compliance based on turnover or activity. Even a dormant company must file AOC-4 and MGT-7, hold board meetings, and meet director KYC requirements. The only relief available is applying for dormant company status under Section 455 — which reduces but does not eliminate compliance obligations.
Both are equally mandatory — neither can be skipped. AOC-4 is used to file the company's audited financial statements — Balance Sheet, P&L, and related documents — with the ROC within 30 days of the AGM. MGT-7 (or MGT-7A for small companies) is the Annual Return — disclosing shareholders, directors, share capital changes, and other key details — filed within 60 days of the AGM.
Under Section 164(2), if a company fails to file financial statements or annual returns for three consecutive financial years, all directors are automatically disqualified. A disqualified director cannot be appointed to any company — including the current one — for five years. This makes timely compliance critical for every individual director, not just the company.
If the AGM is not held by 30 September, the company and its officers face a penalty of up to ₹1,00,000 plus ₹5,000 per day of continuing default. An extension can be applied for from the Regional Director before the deadline — not after. Missing the AGM also cascades into late AOC-4 and MGT-7 filings, significantly multiplying total penalty exposure.
The cost depends on the complexity of the company's financials, number of directors, shareholder count, and whether a tax audit is required. A straightforward compliance package covering ROC filings, board meeting minutes, AGM, and director KYC typically starts in the range of ₹10,000 to ₹25,000 per year for small companies. CAAFT offers transparent flat-fee packages tailored to each company's specific profile.